Worksite Safety Assessments

Worksite Assessment:  Worksite assessments are tools that provide a quantitative measure of worksite conditions and compliance with JEA policies and established regulations.  There are two parts to the JEA Worksite Assessment.  There is a Field Safety Assessment (FSA) (Appendix B) and an Administrative Assessment (Appendix E).  Copies of the FSA and Administrative Assessment can be downloaded from the JEA CSMP web page at https://www.jea.com/about/procurement/contractor_safety/.

• FSAs are normally unannounced and conducted by JEA employees or their delegates to determine worksite safety and compliance with Safety Regulations pertinent to the work being performed.
  1. A list of identified deficiencies will be left with the Contractor’s Site Supervisor at the conclusion of every assessment.
  2. When a member of the JEA Safety and Health Services (S&HS) performs an FSA, they will email a copy of the FSA to the Contractor point of contact provided on the Contractor’s most recent JEA Safety Qualification form and the JEA Contractor Sponsor within three (3) working days of the inspection.
  3. It is the Contractor’s responsibility to respond back to the JEA S&HS within five (5) working days indicating actions taken to correct deficiencies or with an acceptable plan to address deficiencies.
  4. Failure to address worksite deficiencies can lead to work stoppage, removal from the JEA Safety Qualified List, barring from future awards consideration, and may be considered a breach of contract.
• An Administrative Assessment focuses on compliance with CSMP, required safety training, and other administrative tasks that may not be available on the job site.
  1. Administrative Assessments will be conducted whenever one or more of the following have been experienced:
     • There is an Immediate Dangerous to Life and Health (IDLH) condition present on a worksite.
     • There is evidence that administrative responsibilities are not being completed.
     • There are sufficient discrepancies of concern, as determine by JEA Safety and Health Services, to perform an Administrative Assessment.
     • Periodically as determined by JEA Safety and Health Services.
     • A Contractor Sponsor or their delegate has expressed concerns as it relates to safety to JEA Safety and Health Services through their own audits, inspections, observations, and/or assessments that a Contractor is not maintaining a safe working environment or not in compliance with the CSMP.
  2. The Administrative Assessment will be emailed to the Contractor and the JEA Contractor Sponsor with instructions for the Contractor to responds within five (5) working days.
  3. It is the Contractor’s responsibility to correct any discrepancies and inform the JEA person that conducted the assessment of the corrective measures taken.
  4. Once the assessment response is received back from the Contractor, JEA Safety and Health Services shall review the responses and documentation to determine if the Contractor is within compliance and addressed all deficiencies.
  5. Failure to address worksite deficiencies can lead to work stoppage, removal from the JEA Safety Qualified List, barring from future awards consideration, and may be considered a breach of contract.
• JEA Safety and Health Services shall have the final say in settling disputes with safety-related findings and remedies.  Disagreements between an auditor, Contractor Sponsor, and/or Contractors shall be resolved by JEA Safety and Health Services management.  Ultimately, the decision will be based on workplace safety and employee protection.
• If JEA Safety and Health Services determines that the Contractor is not in compliance because of excessive discrepancies, inadequate response to Worksite Assessments, failure to comply with the CSMP or other safety regulations, and/or lack of communication from the Contractor, JEA Safety and Health Services has the authority to stop the Contractor’s work activities until an acceptable response is received.  Contractors may be required to provide additional safety personnel to job sites, develop a safety action plan, and/or other measures to ensure the safety of the Contractor employees, JEA employees, and the community.